Your Manual Quoting Process Is Killing Your Print Shop

How To Fix It

Let’s get real for a minute. You didn’t start a print shop just to sit around quoting jobs all day. The job should be about creativity, production, and delivering top-notch prints that keep your customers coming back, right? But if you’re like most local print shop owners, quoting takes up more of your time than you’d like to admit. It’s a process that never ends, day after day, and it’s slowly eating away at the time and energy you should be spending growing your business.

Manually quoting jobs drains resources pure and simple.

Local print shops are losing precious hours every single day to emails, calculations, and repeat questions from customers. It’s frustrating. And it’s costing you more than you might realize. This is where “Print Shop” comes in…the tool designed to take that quoting burden off your shoulders, once and for all. So, let’s dive in and see why Print Shop is the secret weapon your business has been missing.

Time Is Money And You’re Spending Too Much of It on Quotes

Does your typical day look like this?

Quotes piling up in your inbox, each one needing a detailed, custom response. Before you know it, it’s noon, and you’ve spent half your morning doing nothing but sending out numbers. You’re probably thinking, “Well, that’s part of the job, isn’t it?”

Not anymore.

Every hour you spend quoting jobs is an hour lost to actual production or customer service. Those hours add up. Multiply them by days, weeks, months, and you’ll see just how much time is slipping through your fingers. 

How we fix this.

Print Shop tackles this by automating the entire quoting process, responding instantly to customer requests or providing everything you need before you speak so that closing the order becomes a process as easy to follow as McDonalds.

This gives you back valuable hours each week. Instead of getting bogged down with calculations, you’re freed up to focus on quality prints and timely deliveries, which means happier clients and more repeat business.

Customer Patience is Short, and Slow Quotes Are Bad for Business

We live in an instant-gratification world. People want things now, especially when it comes to shopping. When customers come to you for a quote, they’re often weighing their options between you and several other shops, local, online or both. And if you’re slow to respond? Well, your competitor just became the front-runner.

Speed matters, and Print Shop’s automated quoting system gives you an edge over the competition. With instant quotes, customers get a fast response with the numbers they need right then and there. No waiting, no back-and-forth emails. It’s like a superpower—one that keeps customers engaged, encourages them to book right away, and makes sure you’re not losing jobs simply because of a delayed response.

Accuracy Counts: Mistakes in Quotes Are Costing You Money

Let’s get into the nitty-gritty of accuracy. If you’re manually quoting every job, it’s easy for things to slip—an extra zero here, a forgotten calculation there. And those “tiny” errors can lead to big losses, especially in a high-volume industry like printing. Underquote, and you’re cutting into your margins. Overquote, and you’re driving away potential customers.

Print Shop doesn’t make mistakes. It’s designed to provide accurate quotes on the fly and reduce manual intervention to only those complex quotes that need your personal attention.This ensures that every quote is precise, consistent, and right every single time. This is an automated system that keeps your pricing solid, so you’re not losing money on simple errors. Imagine a world where every quote is spot-on without needing to double-check. That’s what Print Shop brings to your business—a safety net for your profits and peace of mind.

Your Overhead Costs Are Ballooning Because of Administrative Tasks

Let’s talk about another hidden cost of quoting—administrative overhead. If you’re dedicating staff time to quoting jobs, those are hours paid for with no immediate return. Think about how much time your employees spend handling requests, recalculating quotes, and fielding follow-up questions. Every minute adds up, and this “small” task is likely costing you more than you realize.

With Print Shop, quoting goes from a tedious, manual task to an automated process that’s refined and perfected over time. It doesn’t just save you time—it saves you money by reducing the need for extra staff hours spent on quotes. Let your team focus on the core of your business instead. Automation isn’t just about convenience; it’s about driving efficiency and reducing costs where it matters most.

Lost Revenue from Unconverted Inquiries

This one stings the most. You spend time and effort putting together a quote, but the customer just vanishes into thin air. Maybe it’s because they lost interest, found another shop, or just didn’t feel the urgency to follow up. Either way, that’s revenue slipping through your fingers.

Print Shop turns more inquiries into actual jobs. By providing an instant quote, you keep the customer’s interest high and the momentum going. They get the price they need while they’re still interested, which leads to more jobs and more revenue. It’s that simple. When quotes are fast and easy, customers are far more likely to hit the “let’s go” button rather than drifting away to a competitor.

What Would You Do with 10 Extra Hours Per Week?

It’s a big question, isn’t it? Time is your most valuable asset, and Print Shop gives you a lot more of it. Imagine what you could achieve with just 10 hours back each week. More jobs, faster turnarounds, better customer service—the possibilities are endless.

Most local print shops are still dealing with the manual quoting grind. They’re stuck in the slow lane, while you’re freed up to take your print shop to the next level. And with Print Shop in your corner, you’re no longer shackled to the old ways of doing things.

So, if you’re serious about cutting wasted time, reducing overhead, and turning more inquiries into actual sales, it’s time to take action. Print Shop was built to make quoting a breeze, so you can focus on the parts of your business that truly matter. Don’t let another day of time slip away—grab the advantage and watch your print shop thrive.

Let’s Chat

-Eric Herman
Founder
Contact Me
My Calendar